Constitution of the
National Black Staff Network
To develop and maintain a national network of similarly employed
individuals to service some of the needs of America's youth and the
professional needs of the members of the Network as they provide
services to the youth.
The NBSN exists to improve educational opportunities for black
children by encouraging development of effective instructional programs,
providing scholarship funds, and providing grants to educational
institutions concerned with improving educational opportunities for
The NBSN exists to provide a vehicle for communication, retention,
and recruitment of and among African American staff in local, state, and
national affiliates of the National Education Association (NEA).
The NBSN exists as a vehicle for the mutual support, professional,
personal, and spiritual development of its members, as they work to
enhance development of the African American communities in which they
work and live.
ARTICLE I - NAME
Section 1 The name of the organization is, and shall be,
National Black Staff Network, Incorporated, hereinafter referred to as
NBSN or the Network.
Section 2 The Principle Office shall be any place as the
Annual Meeting may, on an annual basis, designate for the transaction of
ARTICLE II - MEMBERSHIP
Membership shall consist of African American staff employees of the
National Education Association, its affiliates and any other individual
belonging to a class of individuals determined to be eligible for
membership by the membership.
ARTICLE III - NON-PROFIT ORGANIZATION
The National Black Staff Network shall operate as a non-profit
ARTICLE IV - GOVERNANCE BODIES
Section 1 The National Black Staff Network will be governed
by its Annual Meeting. The Annual Meeting shall be the legislative and
policy making body of the NBSN.
Section 2 The Board of Directors shall consist of the
officers and directors elected from the membership of the NBSN. It
shall be the management body of the NBSN.
Section 3 The Board of Directors shall act upon matters whose
decisions must be made between Annual Meetings as specified in this
Section 4 The elected officers of the NBSN shall consist of
the President, Vice-President, Secretary, and Treasurer.
ARTICLE V - ANNUAL MEETING
The Annual Meeting shall set the time, place, and date of the regular
ARTICLE VI - AMENDMENTS
The Constitution may be amended or revised annually, subject to the
following conditions and procedures:
1. During the first
four (4) years following the
adoption of the original Constitution:
Proposed amendments and/or changes, along with an explanation, must
be submitted in writing to the Annual Meeting during the first Business
Session. Proposed amendments/changes will be discussed during the
subsequent business session of the
Annual Meeting. The amendment/changes may then be voted on, unless a
majority of members vote to continue discussion to the final business
session. If this occurs, then discussions may continue and the
issue may be put to a vote during the final business session of the
Annual Meeting. A proposed amendment must receive a 66% majority vote
of the members in good standing, present and voting to be accepted.
Changes so accepted shall become effective at the close of the Annual
2. Subsequent to
the first four (4) years following the adoption of the original
Proposed amendments and/or changes must be
submitted in writing and explained during the first business session of
the Annual Meeting. Once submitted, they may be discussed and debated
during any business session of said Annual Meeting. Changes proposed
during one Annual Meeting will be voted upon at the succeeding Annual
Meeting. State Contact persons will disseminate copies of proposed
amendments/ changes during the interim between the Annual Meetings. A
proposed amendment/change must receive 66% majority vote of the members
in good standing, present and voting to be accepted. Changes so
accepted shall become effective at the close of the Annual Meeting
in which the vote was taken.
BYLAWS OF THE NATIONAL BLACK STAFF NETWORK
ARTICLE I - NAME, PURPOSE
Section 1 The name of the organization shall be the National
Black Staff Network. Herein also called NBSN.
Section 2 The National Black Staff Network (NBSN) is
organized to promote networking among African American staff, and provide a vehicle for sharing of
ideas, goals, as well as promote continued learning and opportunities
for its members. Most importantly, the National Black Staff Network
shall provide a forum to meet, share African-American culture and
provide an avenue for mentorship.
ARTICLE II - MEMBERSHIP
Regular Membership: An
individual employed by the National Education Association (NEA) and its
affiliates in an associate or professional position that is of African
American descent, may upon payment of annual dues, enroll as a regular
member of the NBSN.
Emeritus Retired Membership: Emeritus Retired membership
shall be open to any regular member upon retirement, provided
annual retired membership dues are made.
No member of the Network shall receive compensation for services
rendered to the Network, but shall be entitled to reimbursement for
verifiable expenses actually incurred in connection with the performance
of Network related activities. Said reimbursements shall be in the
manner and to the extent that the Annual Meeting shall
determine to be reasonable.
ARTICLE III - ANNUAL MEETING
Section 1 Composition, Authority and Responsibility
1. The NBSN shall
hold the annual meeting of the
, the last weekend in February, unless either there has
been 1) a majority vote at the Annual Meeting the preceding year, or
2) the Board of Directors decides that it is prudent and reasonable to
change the meeting date prior to the scheduled meeting, but in no
instance, less than four (4) months prior to the annual meeting
2. The Body shall establish annual
membership dues at each annual meeting for the next fiscal year.
3. The NBSN’s fiscal year shall be
March 1 – February 28 (29).
Notice. Notice of the Annual Meeting shall be given to each
eligible voting member not less than 60 days before the meeting.
A. The general organization, programs and operations of NBSN shall
be under the authority, management and control of its Annual Meeting.
All individuals eligible for membership in the Network who 1) pay the
Annual Membership Dues, 2) properly registers for and 3) attends the
Annual Meeting shall comprise that year’
s' Annual Meeting of the
B. Logistical details and
arrangements related to the program and business session (s) of the
Annual Meeting shall be within the purview of the Board of Directors.
Section 2 Specific Duties,
Roles, and Accountabilities of the Board of Directors:
1. Plan and implement arrangements to
host the Annual Meeting.
2. Recommend a youth-oriented
organization/program within the Annual Meeting’s host for its
consideration as that year’s recipient of the “NBSN's Supporting Youth
3. Recommend policy additions and/or changes to the Annual Meeting
during the year of its term of office.
4. Select committee and committee chairpersons necessary to plan,
operate and oversee the Annual Meeting during the year of its term of
Section 3 Annual Meeting, Quorum and Actions Without A
1. Annual Meeting:
This meeting shall take place the last weekend of February, unless
pre-determined differently by a majority vote of the Annual Meeting or
the Board of Directors in absence of the Annual Meeting. At said annual
meeting, a final report of the previous year's Host Network Committee
and a complete financial report of the National Treasurer shall be
2. Quorum: A quorum
shall consist of a majority of the members present and voting at an
3. Action Without an
Annual Meeting: Any action which may be taken at the Annual Meeting may
be taken in between Annual Meetings by the Board of Directors. A
majority vote of the Board of Directors shall be required. Such action
so taken along with an explanation of reasons must be communicated in
writing as soon as possible to those members in attendance at the most
recently held Annual Meeting. A copy of this communication shall become
an amendment to the record of the most recently held Annual Meeting and
that of the upcoming Annual Meeting.
ARTICLE IV - OFFICERS AND BOARD OF DIRECTORS
Section 1 Board Role and Compensation.
1.The Board is responsible for
overall policy and direction of the Network with the President serving
as Chief Executive Officer.
2. The Board shall approve
the President’s appointments for committee chairs and committee members.
3. The Board must approve the
budget, and all expenditures must be within the budget. The Board of
Directors must approve any major change in the budget. The fiscal year
shall be March 1 through February 28 (29) of the ensuing year. Annual
reports must be submitted to the membership and the Board showing
income, expenditures and pending income. The financial records of the
organization shall be made available to the membership.
The Board receives no compensation
other than reasonable expenses.
Meetings. The Board shall determine the mode and frequency of internal
communications and/or meetings.
Composition/Size: There shall be seven members of the
Board consisting of the four (4) elected officers and three (3) elected
members at large. The officers of NBSN shall be President, Vice
President, Secretary, and Treasurer.
Section 4 Elections. Nominations of officers and directors
will occur as an item at the first business session of the annual
meeting of the NBSN as provided in Section 5. Officers and directors will
be elected by a plurality vote at the annual meeting.
Section 5 Terms. All duly elected officers and board members
shall serve two-year terms, but are eligible for re-election. No officer
or board member shall serve more than two consecutive terms
in the same position.
In 2011 there will be a
one-time transitional term for NBSN Officers and Directors as follows:
3 year terms
At-Large Director (2 positions)
2 year terms
At-Large Director (1 position)
Thereafter all officers
and directors shall be elected to serve a term of two years.
At-Large Directors (2 positions)
At-Large Director (1 position)
Quorum. A Quorum shall be a majority of the board members.
Resignation. Resignation from the
Board must be in writing and received by the Secretary
8 Vacancies. Upon the resignation or
vacancy of a Board position, the Board of Director’s shall have the
authority to appoint an interim Board member to fill the vacancy until
the next Annual Meeting.
Section 9 Elections Committee. The
President shall appoint an Elections
Committee as needed.
ARTICLE V - DUTIES OF OFFICERS
President. The Duties of the President shall be to:
Preside at all business sessions of the Annual Meeting;
Establish committees as needed
3. Appoint all committee
chairpersons and committee members;
and oversee the work of committee chairpersons;
Preside over meetings of the
Board of Directors;
6. Ensure the preparation and
presentation of the Annual Report; and
7. Ensure the accurate recording and
preservation of proceedings at all business sessions of the Annual
8. Appoint a Parliamentarian.
Section 2 Vice-President.
The Duties of the Vice-President shall be to:
1. Preside, in the absence of the
President at all business sessions of the Annual Meeting.
2. Assist the President in carrying
out the duties of that position;
3. Succeed the President if the
President is unable to fulfill the terms of that office; and
Oversee the development, coordination and implementation of an
on-going membership plan as approved by the Board.
Section 3 Treasurer. The duties of the Treasurer shall be
1. Receive funds, including contributions
and donations, and issue receipts;
2. Make disbursements as authorized by the
Board of Directors and as authorized by the Annual Meeting;
3. Keep an accurate record of all
funds and financial transactions;
4. Present a financial report of
revenues and disbursements at each Annual Meeting or as directed by a
majority vote of the Annual Meeting; and
5. Provide financial information as
needed for the preparation of the annual report or at other times as
requested by the Board of Directors.
File all necessary
financial reports to the designated agencies in a timely manner.
Section 4 Secretary. The
Duties of the Secretary shall be to:
1. Keep an accurate, official record
of the proceedings of the Annual Meeting;
2. Maintain an accurate backup file of
official documents and essential correspondence generated during the
term of office;
3. Assist the President in preparing
the annual report;
4. Perform other such duties as may
be assigned or required by the Board of Directors and/or the Annual
5. Compile a list of Black Staff
throughout the United States to be supplied to the host committee by
September 1 of each year and
6. Facilitate communications about the
NBSN to members and non-members via state contacts a newsletter, written
and e-mail and any other effective mode
ARTICLE VI - COMMITTEES
Section 1 The Board approves
committees as needed. The President appoints all committee chairs and
committee members, subject to Board approval.
Section 2 Finance Committee.
The Treasurer is chair of the Finance
Committee, which includes two other Board members plus at least one
1. The Finance
Committee is responsible for the annual budget, for developing and
reviewing fiscal procedures, a fundraising plan, and financing
arrangements for the Annual Meeting.
2. The Finance Committee
shall establish financial operating procedures.
3. The budget will be
presented for approval to the BOD and the Annual Meeting.
Section 3 National
Conference Planning Committee. The annual site shall be approved by the
Annual Meeting prior to the said annual conference.
President shall appoint
four (4) of the members to the committee and two members shall be
elected at large, at the annual meeting.
The National Conference Planning Committee shall operate under
policies and procedures as established.
3. The National Conference Planning
Committee shall submit a report on proposed activities and a tentative
conference budget for review and approval to the President no later than
September 15.The BOD shall have final approval.
The National Conference
Planning Committee shall recommend to the Board of Directors
recipient's for the network's annual award(s).
5. The National Conference Planning
Committee of the previous year shall present a final financial report
during the first business session of the subsequent Annual Meeting.
ARTICLE VII - AMENDMENTS
These Bylaws may be amended when necessary by
66% majority of the members present and
voting at the Annual Meeting. Proposed amendments must be submitted to
the Secretary to be sent out with Network Conference announcements or if
by mailing to the membership a least 30 (thirty) days in advance of the
scheduled vote or submitted at the first business session of the Annual
Meeting prior to the vote.
Original Bylaws were approved at the
Annual Meeting of the National Black Staff Network on February 23,
Amended February 29, 2004
Amended February 27, 2005
February 29, 2005
February 27, 2010